Qinetic in action
A driver sends a parking notice or incident photo from WhatsApp. Qinetic reads it, creates the incident record, and asks the office to confirm before action is taken.
Upload a Photo
A driver sends a photo of a parking ticket, PCN, vehicle issue, or incident from WhatsApp.
Qinetic
WhatsApp assistant
Penalty Charge Notice
Vehicle
AB11 2AB
Fine
£70.00
Got your photo. Analysing it now...
12:26
AI Analyses the Notice
Qinetic reads the image, extracts the key details, and prepares the incident summary.
Qinetic
Incident review
Review Incident
Description
Penalty Charge Notice for stopping where prohibited on Stratford Road.
Photo attached and stored against the vehicle record.
12:26
Review & Confirm
The office confirms the details. Qinetic creates the incident and keeps the audit trail.
Qinetic
Confirmation
If everything looks good, confirm or cancel.
12:26
Incident #33 created
Vehicle AB11 2AB now has the PCN, photo, owner, deadline, and action history attached.
12:26
Turn WhatsApp from Noise into a Fleet Control Layer
Fleet teams and drivers already live in WhatsApp. Qinetic makes that useful: admins can ask questions, drivers can report incidents or vehicle issues, and AI turns each message into tracked work instead of another lost chat.
Ask Operational Questions
"Who is available near Leeds?", "Which vans have issues?", "What driver docs expire this week?", or "What tickets need action today?"
Let Drivers Report Issues
Drivers can send incident notes, vehicle defects, breakdown updates, PCN photos, and proof images via WhatsApp or the driver app.
Trigger Real Workflows
AI assigns follow-ups, requests missing documents, logs incidents, updates ticket ownership, and pushes reminders to the right person.
Qinetic
WhatsApp Fleet Assistant
Driver reports tyre damage and uploads photos.
12:26 ✓✓
Incident workflow created:
- Vehicle incident logged against VAN-12
- Photos stored in the document vault
- Maintenance and fleet office notified
- Replacement vehicle check started
12:26
Assign this to fleet office and remind me in 1 hour.
12:27 ✓✓
Done. Owner, reminder, documents, and action history are now linked to the vehicle record.
12:27
A System for the Work That Usually Slips
Replace fragmented tools, unmanaged WhatsApp messages, and paper files with one AI-assisted command centre for compliance, documents, tickets, vehicles, drivers, and money.
AI, Compliance & Document Control
WhatsApp AI Command Centre
Run daily fleet admin from WhatsApp. Admins ask questions, drivers report incidents and vehicle issues, and AI turns messages into tracked actions.
Central Document Vault
Store driver files, vehicle records, insurance, contracts, incident photos, PODs, POCs, and audit evidence in one searchable place.
Parking Ticket & PCN Control
Capture, assign, appeal, recharge, or pay tickets before deadlines. Keep the full history tied to the driver, vehicle, and job.
Fleet Management
Vehicle Health Monitoring
Track vehicle condition with mileage tracking, fuel consumption monitoring and wear-and-tear predictions.
Maintenance Reminders
Never miss a service. Automated reminders for oil changes, tyre replacements, brake checks and scheduled maintenance.
Service Scheduling
Plan and track vehicle services with predictive scheduling. Book garage appointments and track service history.
MOT & Tax Reminders
Automatic alerts for MOT due dates, road tax renewals and insurance expiries. Stay compliant effortlessly.
Incident Management
Drivers can report accidents, breakdowns, defects, and vehicle damage via WhatsApp or the app. Photos, notes, owners, and follow-ups stay attached to the vehicle record.
Repair Tracking
Monitor repair progress, costs and vendor performance. Keep vehicles on the road with predictive maintenance insights.
Driver Management
Easy Driver Onboarding
Get drivers started in minutes, not days. Simple digital forms, automated verification, and instant activation.
AI Document Verification
Instantly verify licenses, insurance, and certifications. AI detects fraud and ensures compliance automatically.
Automatic Expiry Reminders
Never miss a renewal. Automated alerts for expiring licenses, insurance, and certifications keep you compliant.
Driver App for iOS & Android
Drivers can report incidents, submit proof photos, follow job schedules, and stay connected with GPS tracking - with WhatsApp available for fast issue reporting.
Digital Contracts
Create, send, and sign driver contracts digitally. Legally binding e-signatures with full audit trail.
Self-Service Driver Portal
Drivers can view schedules, update personal details, upload documents, and track earnings - all from their phone.
Operations & Finance
Driver Availability Tracking
See who's available in real-time. Drivers update their availability, and you dispatch instantly.
Digital Delivery Proof
Qinetic Driver app allows drivers to record POC and POD
Automated Invoicing
Generate professional invoices automatically for self billing
Integrated Payments
Pay drivers seamlessly. Automated batch bank payments processing.
The Big Wins Are Hiding in the Daily Details
Most fleet losses build up through late parking tickets, expired documents, service dates, downtime, and admin decisions made without live data.
Run the Day Faster
Use WhatsApp AI and the dashboard to find available drivers, chase actions, and see what needs attention before the day gets away from you.
Stay Audit Ready
Keep driver documents, vehicle records, incident evidence, contracts, PODs, POCs, and expiry reminders organised in one place.
Stop Avoidable Cost
Reduce late PCNs, missed renewals, unplanned downtime, and admin leakage by giving every risk an owner, deadline, and action trail.
Solutions for every part of your fleet
From onboarding to invoicing, Qinetic covers the workflows UK courier, haulage, and logistics operators run every day.
Drivers
Vehicles & Compliance
Operations
Try Qinetic Free
Create an account in minutes and explore the platform with a free trial. No credit card required.
Start a Free Trial
Get up and running quickly with everything needed to manage day-to-day operations.
- Full access to core modules
- Multi-tenant separation built in
- No credit card required
Prefer a Walkthrough?
Tell us about your fleet and workflows - we'll help you set it up and hit the ground running.
- See Qinetic tailored to your use case
- Ask questions and get best-practice guidance
- Migration and setup support available
Get Your Operation Under Control in 3 Steps
Go live in under 48 hours with documents, compliance reminders, ticket workflows, and AI-assisted admin ready to use.
Map Your Operation
Set up depots, vehicles, drivers, document types, reminder rules, and ticket workflows around how your business already runs.
Import Drivers & Documents
Bring in driver data, vehicle records, contracts, insurance, permits, and current PCNs. AI helps classify and verify the important details.
Run Daily Control
Use the dashboard and WhatsApp AI assistant to spot risks, chase actions, schedule work, and keep vehicles earning.
No credit card required • Setup assistance included
See AI Fleet Control in Action
Book a free, no-obligation 30-minute walkthrough.
We will show how Qinetic turns WhatsApp messages, driver reports, documents, PCNs, and maintenance reminders into controlled fleet workflows.
WhatsApp AI Actions
Answer operational questions, trigger reminders, and route driver reports.
Central Documents
Keep driver, vehicle, incident, POD, POC, and contract records searchable.
Cost Control
Track PCNs, renewals, maintenance, and compliance before they escalate.
Prefer to send an email directly to us?
Email: hello@qinetic.io