Qinetic Hire

Clear about your information.

Last updated: 15 September 2026.

Who holds what

Two separate things happen here, and it matters which is which. Your application belongs to the company named on the vacancy: that employer decides who to contact and hire, and is responsible for it. Qinetic runs the service that collects and organises applications on the employer's behalf. Separately, and only if you ask for it, Qinetic may contact you about its own services — that relationship is with Qinetic, not the employer, and you can end it at any time without affecting your application.

When you apply

Your answers are self-reported; submitting a form does not verify your eligibility or guarantee work.

We collect your name, email, mobile number, postcode, date of birth, driving licence category and issuing region, right-to-work answer, van ownership and type, availability and answers to any extra employer questions. Date of birth is asked for in full because an employer needs it for licence and right-to-work checks; you must be at least 16 to apply through Qinetic Hire.

We do not publish your application, share it with other employers or add you to a public candidate database. Recruitment answers are retained for up to six months. If you join the company, your separate driver record and compliance evidence follow the Qinetic platform's retention arrangements.

Hearing from Qinetic

Both application and workspace forms include an optional, unticked box asking whether Qinetic may email you about its other services for drivers and fleets. It is never required. Leaving it alone does not affect your application, your hiring workspace or anything else, and we do not take a tick on one form as permission given on another.

If you tick it, we keep your email address, name, mobile number and company name where you gave them, along with the date and the wording you agreed to. This record is held by Qinetic and is not shown to the employer you applied to; an employer cannot see who has opted in and cannot use this to contact you.

Every marketing message carries an unsubscribe link, and following it stops the messages straight away — no sign-in, no questions. You can also email hello@qinetic.io and we will do it for you. Withdrawing is not retrospective: it stops future messages and does not undo an application you have already sent. Because this permission is given to Qinetic rather than to the employer, it outlasts the six-month recruitment retention above, and is kept until you withdraw it.

Preparing an advert

Your pasted advert and selected poster are kept in this browser for up to 24 hours to carry it through sign-in, and removed after publication. The advert text and poster you publish are displayed publicly with the vacancy. Choose any extra questions yourself. This flow does not use AI.

Your choices

Contact the employer about your application, to correct information or request withdrawal. You can also contact hello@qinetic.io for help with access, correction or deletion requests, or use the unsubscribe link in any marketing message to stop hearing from Qinetic. The employer remains responsible for its own exported copies and retention policy.

For employers

Only create vacancies for companies you are authorised to represent. Provide accurate job terms, review applicants fairly and use their information only for the stated recruitment purpose. Do not request passports, criminal-offence information or unrelated sensitive information through screening questions. You remain responsible for the prescribed right-to-work, licence and other checks before work starts.

Applicant details are given to you for this vacancy. Do not use them for your own marketing, pass them to anyone else or add them to a list for unrelated purposes; an applicant's permission for Qinetic to make contact is not permission for you to do the same.

Your company name becomes the address of your public hiring page, so choose the name your drivers know you by. That page and any live vacancy can be found by search engines.

The free hiring service includes one live vacancy, an applicant inbox and sharing tools. You provide and distribute the vacancy; Qinetic does not promise applicant volumes or make hiring decisions. Misleading adverts, impersonation, spam and abusive use may result in removal or suspension.

Qinetic driver management is optional and has separate pricing. Starting a trial requires your explicit action. A free hiring account does not give access to paid operations features.

Using the Qinetic trial and driver account

Use your account only for your authorised company activities. Keep sign-in links, passwords and PINs private. Repeated failed sign-ins lock an account until an administrator unlocks it or the lock lapses. Driver signup links are personal invitations to the named company and expire after 72 hours. The optional Core trial lasts for the period shown at signup and starts when drivers are first added to your Qinetic account, not when the account is created. It requires no card and does not create an automatic payment. Continued paid access requires a separate subscription arrangement with Qinetic.

Service messages and security

We use your employer email for secure sign-in links, an alert when your first applicant arrives, and daily summaries when there are new applications. These keep the service working and are not marketing, so they are not covered by the unsubscribe link above; they stop when you stop using the workspace. Sign-in and anti-forgery cookies are necessary to operate the service. Security checks help prevent automated abuse. No advertising analytics are loaded in the hiring workspace.

The full Qinetic privacy policy also applies. Employers should provide any additional recruitment privacy information applicants need through their advert.