Qinetic | Courier Driver Compliance & Self-Billing Software UK

Real fleet. Real workflows.

Fast UK Couriers uses Qinetic for driver compliance, fleet maintenance, incidents and PCN management.

Read customer stories Not ready to book a demo? Get the free UK compliance checklist

What can go wrong

Most courier firms find out about these the expensive way.

None of them are rare. They happen when the information sits in a group chat, a spreadsheet or someone's head instead of one record with a date and an owner.

New from October 2026

Unchecked subcontractor drivers

Right to Work checks now cover owner drivers and their substitutes. Penalties are up to £45,000 per worker for a first breach and £60,000 for repeat breaches.

Check every driver →

Vehicles

A van out on an expired MOT

Driving without a valid MOT can mean a fine of up to £1,000 and puts your insurance at risk. Qinetic checks MOT status overnight and warns you before anything lapses.

See fleet maintenance →

Drivers

Documents that quietly expire

Licences, insurance and right to work permissions all have dates. Each one gets a reminder, and a daily email shows the office what's overdue.

Track driver documents →

Fines

Parking tickets found too late

Miss the discount window and a PCN goes up. Miss the next deadline and it goes up again. Drivers log tickets from the app and each one gets an owner and a deadline.

Control PCNs →

Driver pay

Self-bills HMRC wouldn't accept

Without a signed self-billing agreement and the right wording, self-billed invoices aren't valid VAT invoices. Qinetic builds every self-bill in the right form.

See self-billing →

See where you stand

Add your drivers and vans and Qinetic shows what's missing, expiring or overdue. Free for 14 days.

Start free trial Request a callback

Hire • Onboard • Run • Pay

Every driver has a first day and a payday. Qinetic runs everything in between.

Most operators hire in one place, chase documents in another and work out pay in a spreadsheet, typing the same driver's details into all three. In Qinetic it's one record, from the application to the self-bill.

1 · Hire Free

One link for every applicant

Paste your advert or upload your poster to get a simple application link. Share it wherever you advertise and every applicant lands in one inbox. You make every hiring decision.
Try Qinetic Hire
2 · Onboard
Applicant to driver in one tap

Nothing gets typed twice. Collect documents, licence and right-to-work checks in the same record, with reminders before anything expires.
Right-to-work checks
3 · Run
Every issue gets an owner

Drivers complete walkaround checks and report defects, incidents and PCNs from the app. Each one gets an owner and a deadline, and a daily email shows the office what's still open.
4 · Pay
Days become self-bills

Approved days, additions and deductions build each driver's self-bill invoice for your approval. On Pro, you pay drivers directly from Qinetic.

What a driver tells you when they apply becomes their driver record: the same record their checks, documents and self-bills run from. Nobody types it twice.

Now available

Qinetic is now on the App Store and Google Play.

Drivers can complete checks, upload documents, report incidents and review invoices. Administrators can keep an eye on drivers, vehicles, checks and chat while away from their desk.

Download on theApp Store GET IT ONGoogle Play

Explore the Qinetic mobile app

Admin app

Qinetic administrator mobile dashboard showing operational checks, chats and compliance

See Qinetic in action

From driver onboarding to completed payments. Watch the workflow in detail.

Explore payments & read transcript

Visual-only · Use full screen for a closer look

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Compliance • Invoicing • Vehicles

Three Priorities. One Command Centre.

Compliance tools don't pay drivers. Payment tools don't track vehicles. Qinetic does all three — keeping drivers compliant, building and paying their invoices, and keeping vehicles on the road — instead of leaving you to stitch three systems together.

Stay Compliant

Every document, check, and fine with an owner, a deadline, and an audit trail.

•Structured document records and automatic expiry reminders — licences, insurance, MOT and tax
•DVSA-aligned daily checks, with defect evidence linked to the vehicle
•Pro: periodic safety-inspection planning and rectification
•Pro: FineWatch to capture and assign PCNs, track deadlines, and record recharge or payment outcomes
•Driver onboarding with digital contracts and e-signatures

Explore compliance → Free: UK fleet compliance checklist (PDF)

Self-billing in Core

Pay Drivers Right

From agreed rates to money in the driver's account — no spreadsheet pay runs.

•Agreed daily rates and availability records calculate billable days
•Preview and approve self-bill invoices for each selected period, with HMRC self-billing supported
•Pro: pay drivers directly from Qinetic — no manual payments in online banking

Explore driver payments →

Keep Vehicles Earning

Less downtime, no silent expiries, every repair tracked to the vehicle.

•MOT, road tax, insurance, and service reminders — nothing expires quietly
•Incidents, breakdowns, and repairs tracked against the vehicle with photos and owners
•Pro: garage-facing work queue with parts, labour, evidence, costs and full repair traceability

Explore fleet maintenance →

Fleet maintenance

Most driver platforms stop at the driver. Qinetic looks after the van too.

A compliant driver in a van with a failed MOT still can't work. Qinetic keeps every van on the same record as the driver who uses it, including subcontractors' own vans, with no tracker to fit.

Explore fleet maintenance Start free trial

MOT checked overnight

Status refreshed from official records, with tax, insurance and service reminders too.
Walkaround checks from the app

Drivers complete DVSA-aligned checks and photograph any defect from their phone.
Defects become repairs

Every defect gets an owner and a deadline, and stays on the van's history.
Service and repair history

Services, breakdowns, incidents and costs kept against each vehicle.

Core Self-Billing · Pro Direct Payments

Approved Days Become Self-Bills. Self-Bills Become Payments.

Qinetic calculates billable days from agreed daily rates and availability, prepares self-bill invoices for approval and, on Pro, pays drivers directly without manual online-banking setup.

1. Days reviewed

Review billable days, availability and any approved additions or deductions for the selected period.

2. Self-bill approved

Preview and approve the self-bill invoices before they are finalised.

3. Drivers paid

Pro: pay drivers directly from Qinetic — approve the run without manually creating bank payments.

The same controlled records support the invoice, its adjustments, driver visibility and payment history — reducing reconciliation work and giving drivers a clear explanation of what they were paid.

New on Pro · Job import

Jobs already in CX or another system? Import them.

Upload your CSV or Excel export and Qinetic builds a self-billing invoice for each driver, with VAT and deductions worked out. Approve them, then pay drivers from Qinetic.

See job import

Explore Driver Payments See Self Billing

No Sensors. No Vehicle Installation. Mobile-First.

You can't put a black box in a subcontractor's van. With Qinetic, you don't need to.

Telematics platforms need hardware fitted in every vehicle — often impossible when drivers bring their own vans. Qinetic works with fleet-owned and driver-owned vehicles without a hardware rollout. Pro adds the Team Inbox for driver-to-office chat and connected operations; email automation is scoped separately as a custom integration.

Get Your Operation Under Control in 3 Steps

We configure Qinetic around your operation, demonstrate the complete workflow and help your team move from scattered records to daily control.

Map Your Operation

Configure drivers, vehicles, document requirements, reminders, PCN workflows and driver rates around how your business operates.

Add Your Current Records

Add current driver documents and vehicle compliance records. Optional Pro migration can bring across agreed driver, vehicle or finance data.

Run Daily Control

Use Core dashboards and mobile actions to manage daily risk and pay. Pro adds the Team Inbox, supplier payables, direct payments, garage workflows and deeper insight. Email automation is available as a custom integration.

Start Your Free Trial Book a Demo

14 days free • No credit card • Live in under 48 hours

Simple per-driver pricing

From £5 per driver. Pay only for active drivers.

Self-billing is included in Core because it solves a fundamental operational problem. Pro adds connected communications, direct driver payments, garage workflows and advanced insight across the wider operation.

Core

Compliance + driver self-billing

Self-billing included

£5 per active driver
per month

Keep drivers and vehicles compliant, manage operational records, and produce accurate driver self-bills without spreadsheets.

Included in Core

Complete driver self-billing workflow

Manage driver rates, create self-bill invoices, apply additions or deductions, and give drivers access from the mobile app.

✓Driver onboarding, records, availability and document compliance
✓Right to Work submissions, evidence review and recorded decisions
✓Vehicle register, driver-owned vehicles, MOT and tax monitoring
✓Incidents, walk-around checks, defects and maintenance history
✓Driver rate cards, self-billing invoices and adjustments
✓Driver mobile access, invoices and payment history
✓Basic compliance, vehicle and financial reporting

Start 14-day free trial or book a Core demo

Best for connected teams

Pro

Connected operations

£8 per active driver
per month

Everything in Core, plus connected communications, payments, supplier payables, advanced insight and garage workflows.

✓Shared Team Inbox for admin-to-driver app chat, with WhatsApp connection available
✓Receipts, expenses, fines and supplier payables linked to their source evidence
✓Import jobs from CX or any CSV/Excel export and turn them into driver self-bills
✓Pay drivers directly from Qinetic — no manual payments in online banking
✓Driver-location visibility, FineWatch and safety-inspection planning
✓Garage-facing work UI with work items, labour, parts, evidence and full traceability
✓Advanced driver, vehicle, expense and operational analytics

Book a Pro demo or start a 14-day free trial

Custom integration · By quotation

Email-to-record automation built around your operation

Connect a supported inbox and configure the jobs, receipts, expenses, fines or supplier-invoice workflows your team needs. We scope the sources, matching rules, approvals and rollout with you rather than including a generic setup in Pro.

Explore the custom integration

See the complete feature catalogue →

Frequently Asked Questions

Can Qinetic help me hire drivers?+

Yes. Post a driver role free with Qinetic Hire: paste your advert or upload a poster, share the application link, and each applicant's contact details, availability and answers arrive in one inbox. You make every hiring decision; Qinetic does not rank, reject or choose candidates. When you take someone on, add them as a driver in one tap and their details carry straight into onboarding, compliance and self-billing.

How does the Team Inbox work?+

Pro gives the office a shared Team Inbox for driver conversations. Drivers message the office from the Qinetic app, and each conversation can be assigned to the right person and reassigned when needed. Photos and documents drivers send can be saved to the correct driver document, incident or expense without losing the original conversation. A WhatsApp Business number can also be connected for drivers who still message that way.

Do drivers need to download an app?+

The Qinetic app is available on iOS and Android and is the easiest way for drivers to complete walk-around checks, upload documents, report incidents and view invoices. The web portal remains available for supported browser-based workflows. Pro adds receipts and expenses, mobile chat and operational location visibility.

How does Qinetic pay drivers?+

Each driver has an agreed daily rate. Qinetic calculates billable days from availability for the selected period, prepares self-bill invoices for approval and, on Pro, pays drivers directly from Qinetic without manual payment setup in online banking. If your jobs are in CX or another system, Pro can also import the export and build the self-bills from it.

Does Qinetic work with subcontractor drivers and their own vans?+

Yes — that's the operation Qinetic was built for. There are no sensors or black boxes to fit, so it works with vehicles you don't own. Subcontractor documents, compliance checks, PCNs, and self-billed pay are all handled in the same system.

Is Qinetic built for UK fleet compliance?+

Yes. DVSA-aligned walkaround checks, MOT and road tax reminders, PCN workflows for UK issuing authorities, driver licence and document expiry tracking, and HMRC-compatible self-billing are built in — UK workflows from the ground up, not a US product with the currency swapped. Qinetic makes compliance work visible, owned, and auditable.

How do I get started and what does Qinetic cost?+

Core is £5 and Pro is £8 per active driver per month. Start a 14-day free trial with no credit card, or book a demo and we’ll walk through the workflows that matter to your operation. Custom integrations and bespoke workflows are scoped separately.

See Qinetic Run the Operational Workflows That Matter to You

Book a free, no-obligation 30-minute walkthrough.

Manage driver hiring, documents, onboarding and self-billing in one place—whether your drivers use their own vehicles or yours. Tell us what you need and we’ll show the relevant workflows and provide pricing for your business.

Connected Inboxes

See Email Automation, the separate Team Inbox for driver chat and controlled record creation.

Driver Pay

Daily rates, approved self-bill invoices and direct driver payments from Qinetic.

Cost Control

Track PCNs, renewals, maintenance, garage work and compliance before they escalate.

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Email: hello@qinetic.io

Hire them. Keep them legal. Pay them right.