New: owner-drivers you take on to deliver your work need a right to work check first. Book a free review
New since 1 Oct 2026 · owner-drivers need a check before their first job

Checked before the first job. Paid right every Friday.

Driver compliance and self-billing software for UK courier firms. Right to work, licences, insurance, vans, tickets and self-bills on one record per driver, with the evidence to prove it. Miss a right to work check and it can cost up to £45,000 per worker.

Book a free Right to Work review Start 14-day free trial
From £5 per driver a month · Self-billing included · Your drivers never pay a penny Join 20+ courier firms who've tried Qinetic free for 14 days.
THE RULES CHANGED ON 1 OCTOBER 2026

Who you have to check now.

Right to work checks used to stop at employees. Now they reach the self-employed drivers you pass work to.

Employed drivers
BEFORE 1 OCT 2026
Check required
SINCE 1 OCT 2026
Check required
Self-employed owner-drivers
BEFORE 1 OCT 2026
Not required
SINCE 1 OCT 2026
Check before their first job NEW

Applies where you pass work from your own customer contracts to individual drivers, and penalties apply to drivers taken on from 1 October 2026. Genuinely independent businesses working for their own customers are treated differently, so take advice if you're not sure how your contracts work. Read our Right to Work guide or the Home Office employer's guide on GOV.UK (opens in a new tab).

IF THE CHECK ISN'T DONE Up to £45,000 per worker, and up to £60,000 for a repeat breach.
YOUR DEFENCE The right check, before the work starts, with the evidence kept. Plus a follow-up check when someone's permission is time-limited. You do the check and make the decision. Qinetic keeps the evidence and the record.
Not ready for a call? Get our free compliance checklist: drivers, vans, tickets and pay records. Get the checklist
STAYING LEGAL

A driver's file is never finished.

Licences, insurance, time-limited right to work and MOTs all run out on their own dates. Now multiply that by every driver and every van.

Due this month Coming up
Illustrative year for a 40-driver firm, next six months shown. Every dot is a date someone has to catch. Drivers get a reminder first MOT and tax checked overnight against official records A morning email of everything overdue
FIRST APPLICATION TO FIRST SELF-BILL

One record, from day one to payday.

Everything you need to take someone on, keep them legal and pay them lives on the same record, so nobody types anything twice.

  1. 01 · APPLY · FREE

    Every applicant in one inbox

    One application link for every advert. You make every decision. Hired? They're a driver in one tap.

  2. 02 · SIGN

    Contracts signed on their phone

    Digital contracts with e-signatures. No printing, no posting, no lost copies.

  3. 03 · CHECK

    Legal before the first job

    Right to work, licence and insurance recorded on one record, with who checked and when.

  4. 04 · ON THE ROAD

    Van checked, tickets caught

    Walkaround checks with photos. Tickets logged from the app with an owner and a deadline.

  5. 05 · GET PAID

    Days become self-bills

    Agreed rates and approved days build every self-bill, ready to approve.

ON THE ROAD

Your vans and your fines, under control.

Fines on your vans land on you as the business, and every one gets dearer the longer it sits. Qinetic puts each ticket and each van in front of the office with an owner and a deadline. If a driver picked the ticket up, it goes back to them on their self-bill, with the evidence.

VANS AND MAINTENANCE

Every one of your vans road-ready

  • DVSA-aligned walkaround checks from the app, with photos.
  • Defects become repairs with an owner, and every van keeps its service history.

Expired MOT: up to £1,000. Van in a dangerous condition: unlimited fine and 3 points, and your company can be prosecuted too.

Vans and maintenance
PARKING TICKETS · FINEWATCH

Your fines, caught before they go up

Paid within 14 days After the discount ends At charge certificate
  1. Logged the day it lands
  2. Office owns it, with a deadline
  3. Paid or appealed in time
  4. Driver's ticket? Recharged on their self-bill

One London higher-level Band A ticket. Where a driver was responsible, the recharge goes on their self-bill with the photo and PCN attached. Ticket tracking and recharges are on Pro.

FineWatch
SELF-BILLING

The Friday pay run, without the spreadsheet.

Copy the days from the rota, look up the rates, build the invoices, key the payments in one by one. And if the agreement or the wording is wrong, your self-bills aren't valid VAT invoices and your VAT reclaim can unravel.

  1. Built from approved daysAt each driver's agreed rate. Nobody retypes the rota.
  2. Recharges with the evidenceParking tickets and other deductions sit on the self-bill with the photo behind them, so the driver can see why.
  3. The agreement on fileThe signed self-billing agreement sits on the driver's record.
  4. HMRC wording built inOn every self-bill, every week, without anyone remembering to add it.
  5. Approve once, pay everyoneOn Pro, pay every driver in one run and import your CX jobs too.
How self-billing works
Qinetic driver app Invoicing screen: £1,135.20 awaiting payment across 3 invoices, £2,730.00 paid, and a list of finalised invoices
Qinetic driver app My contracts screen: one contract signed and countersigned, another signed and awaiting the company's countersignature
FOR YOUR DRIVERS

Drivers keep their own file up to date.

They sign their contract, upload a renewed certificate and check what they're owed, all from their phone. Nobody installs a fleet app to do paperwork. They install it to see their self-bills.

  • Walkaround checks with photos, and tickets logged the moment they land.
  • Free for drivers. They never pay a penny.
  • iPhone and Android, with chat to the office.
Download on theApp Store GET IT ONGoogle Play
Qinetic admin app Home screen: today's checks completed and outstanding, unread chats, incidents, and drivers with blocking document issues
AND ONE FOR THE OFFICE

Run the day from your phone when you're away from the desk.

Today's checks, unsafe vans, missing driver documents and incidents, plus chat with drivers on Pro. Included on every plan.

See the admin app
Fast UK Couriers logo
RUNNING ON QINETIC

Fast UK Couriers

Same-day and dedicated transport, with constant driver and van admin. Driver compliance, maintenance, incidents and parking tickets used to be spread across spreadsheets, messages and inboxes. Now each one sits against the driver or van it belongs to, with someone who owns it.

Customer stories
FREE, NO OBLIGATION

Book a free Right to Work review

A 30-minute call about how you check and record your drivers today. We go through what's recorded and what's missing, starting with right to work, and you still make the decisions. Bring a few van registrations and we'll check their MOT and tax on the call.

Drivers Right to work, licences and insurance: what's recorded and what's missing.
Vans MOT, tax, walkaround checks and defects, for your vans and your drivers' vans.
Money Parking tickets, recharges and the Friday pay run, from approved days to self-bills.
From £5 per driver a month Self-billing included. 14-day free trial, no card. See pricing
What would you like?

We'll come back to you within 24 hours to book a time.

Questions courier firms ask us

Rather talk? Request a callback or email hello@qinetic.io

Do I have to check self-employed courier drivers now?

Since 1 October 2026, very likely yes, if you pass work from your own customer contracts to individual drivers. Those drivers count as individual subcontractors under the new rules, and penalties are up to £45,000 per worker for a first breach. Genuinely independent businesses contracting with their own customers are treated differently, so take advice if you're unsure how your contracts work. Read our Right to Work guide

What does Qinetic cover?

Everything between a driver's first day and their payday. Hiring (free), onboarding and driver compliance, including Right to Work, licences and insurance. Vans: MOT and tax checks, walkaround checks, defects and maintenance. Parking tickets and incidents. Self-billing and driver payments. Drivers and the office use the same app, and a morning email shows what needs fixing.

Our jobs are in CX. Can we still self-bill from Qinetic?

Yes. On Pro, upload your CX or other CSV/Excel export and Qinetic builds a self-bill for each driver, with VAT and deductions worked out. Building self-bills from approved days and agreed rates is included in Core. See job import

Do my drivers pay anything?

No. You pay per active driver. Drivers never pay for the app, their self-bills or anything else.

Is there an app for the office, not just drivers?

Yes. Admins sign in to the same Qinetic app and get their own view: today's walkaround checks and any that look rushed, vans marked unsafe, drivers with missing documents, and incidents, which they can also log from their phone. On Pro, they can chat with drivers and driver groups too. The admin app is included on every plan. See the mobile app

What does Qinetic cost?

Core is £5 per active driver per month, and Pro is priced on request. Start a 14-day free trial with no credit card, or book a free Right to Work review and we'll show you the workflows that matter to your operation. See pricing

General information, not legal or tax advice. Right to Work: Home Office civil penalties per illegal worker. Tickets: London higher-level Band A PCN of £160, halved if paid within 14 days and increased by 50% at charge certificate. MOT: GOV.UK. Dangerous condition: Road Traffic Act 1988 s.40A. Self-billing: HMRC VAT Notice 700/62.