Invoicing & Billing
Driver Self-Billing with Optional Customer Finance
Keep driver rates, invoice lines, approved expenses, adjustments, PDFs and payment status in one controlled workflow.
Driver self-billing is at the core. Customer invoicing and accounting integrations can be enabled or tailored around the operation that needs them.
Controlled driver self-billing
Build, review and retain self-bill invoices with clear rates, additions, deductions and approved expenses.
From controlled records to a reviewable invoice
Driver rate cards
Keep the agreed daily or job-based rate against each driver.
Invoice lines
Create and review the period's billable lines before finalisation.
Additions and deductions
Apply corrections and agreed adjustments transparently.
Approved expenses
Select eligible receipts and include them in the relevant driver invoice.
PDF and email record
Finalise, retain and send a consistent invoice record.
Customer finance
Enable supported customer invoices or scope a tailored accounting integration where required.
Fleet invoicing vs. accounting software — what's the difference?
Accounting software holds the books. Qinetic controls the operational record behind driver self-billing: who the driver is, the agreed rate, invoice lines, approved expenses, adjustments, the final PDF and payment status.
Customer invoicing is available for supported workflows, but Qinetic does not pretend every operator bills customers the same way. Where finance must connect to an existing accounts package, that integration is scoped around the real process.
That keeps the standard product honest while giving the operation a clear route to a tailored accounting handoff.
FAQs
Can different drivers have different rates?
Yes. The agreed rate is held against the driver and used as the basis for their self-bill lines.
Can approved receipts be reimbursed?
Yes. Eligible approved expenses can be selected for inclusion in a driver invoice and tracked once used.
Does it integrate with accounting tools?
Accounting integrations are scoped as tailored work so the handoff matches your package and approval process.
Is Qinetic accounting software?
No. Qinetic controls fleet and driver finance workflows and can connect approved records to your accounting process; it does not replace the company accounts.
Build clear invoices without rebuilding the record
Book a demo and see Qinetic's invoicing workflow.
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