Fleet Maintenance Software
Fleet maintenance software for courier and van fleets
Know which vans are safe and legal today, what's due next, and what's been reported but not fixed.
Qinetic checks MOT status overnight, reminds you before tax, insurance and services are due, turns drivers' walkaround checks and defect photos into tracked repairs, and keeps the full history against every van, including the ones your subcontractors own. No tracker or black box to fit.
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Vehicle compliance timeline
MOT, tax, insurance, servicing, defects and repair history stay attached to the vehicle that created them.
Why maintenance slips in a courier fleet
In a courier firm, vans don't sit in one yard with one fleet manager. Some are yours, many belong to owner drivers, and they're out from first thing until the last drop. The MOT date is in a spreadsheet, the defect photo is in a group chat, and the service history is whatever the garage remembers.
That's how a van ends up on a job with an expired MOT, or a reported brake issue sits for a fortnight because nobody owned it. Driving without a valid MOT can mean a fine of up to £1,000, and it puts your insurance at risk. A van off the road unexpectedly costs you the job and the driver's day.
Most fleet maintenance software is built for large fleets with telematics boxes fitted. Most driver platforms don't look at the vehicle at all. Qinetic sits in between: the van and the driver who uses it are on the same record, and the driver's phone is all the hardware you need.
From walkaround check to finished repair
Report it, own it, fix it, and keep the record.
Check
Drivers complete DVSA-aligned walkaround checks from their phone and submit mileage readings.
Report
Defects come in with photos, notes and a timestamp, linked to the right van and driver.
Own
Each defect gets an owner and a deadline. The daily email shows the office what's still open.
Fix and record
Repairs, parts, costs and the finished job stay on the van's history. On Pro, work goes to a garage-facing queue.
What's included
MOT checked overnight
MOT status is refreshed automatically from official records, so you're not relying on someone typing dates into a spreadsheet.
Reminders before anything expires
MOT, tax, insurance and service dates, with reminders by email and in the app. Typical windows are 30 and 7 days.
Driver warnings
If a driver's assigned van no longer has a valid MOT, they see a clear warning on their app home screen.
Walkaround checks and defects
DVSA-aligned daily checks with photo evidence on every defect.
Mileage readings
Drivers submit odometer readings to support service planning.
Service and repair history
Services, breakdowns, incidents, repairs and costs kept against each vehicle.
Driver-owned vans
Subcontractors' vans sit in the same register, with the same checks and reminders as your own.
Daily email of open issues
Every morning the office gets a summary of what's expiring, overdue or still waiting for a repair.
Garage workflow (Pro)
A garage-facing work queue with parts, labour, evidence, costs and completion against the vehicle.
Qinetic vs spreadsheets and group chats
| Spreadsheets and chats | Qinetic | |
|---|---|---|
| MOT, tax and insurance dates | Typed in once, checked when someone remembers | MOT refreshed overnight, reminders before any date expires |
| Defects | A photo in a chat that scrolls away | A record with an owner, a deadline and the photo attached |
| Repair history | In the garage's records, not yours | On the van's record, with parts and costs |
| Owner drivers' vans | Usually not tracked at all | Same register, same checks |
| What needs doing today | Someone has to go and look | A daily email tells you |
FAQs
Do we need to fit trackers or telematics?
No. Qinetic works from drivers' phones and official MOT records, so it works for vans you don't own as well as your own.
Does it work for subcontractors' own vans?
Yes. Driver-owned vans sit in the same vehicle register with the same checks, reminders and history.
How early do MOT reminders arrive?
Reminder windows can be set per category. Typical defaults are 30 and 7 days before expiry.
Is it suitable for HGV and PSV fleets?
Yes. DVSA-aligned daily checks are included, and Pro adds periodic safety-inspection planning and rectification. See DVSA checks.
How much does it cost?
Vehicle records, MOT monitoring, tax and insurance reminders, walkaround checks and maintenance history are included in Core at £5 per active driver per month. The garage workflow is in Pro at £8. Try it free for 14 days.
See which vans need attention this week
Add your vans and Qinetic pulls in their MOT status. Free for 14 days.
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