Haulage Fleet Management Software

Haulage and HGV fleet management software for small operators

Keep your O-licence undertakings on track without a transport office full of paper: daily checks, defects, safety inspections, driver documents and maintenance in one record.

Built for small and mid-sized hauliers who need DVSA-aligned records, not an enterprise telematics project. Drivers use their phones; the transport manager gets the audit trail.

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Qinetic vehicle register showing compliance status and current driver assignments

Connected vehicle records

Keep fleet-owned and driver-owned vehicles, current assignments and compliance status in one register.

What a small haulier has to prove

An operator's licence comes with promises: vehicles kept roadworthy, drivers checking them daily and reporting defects, defects put right, safety inspections done on time, and records kept to show all of it. When DVSA or a traffic commissioner asks, "we do that" isn't enough. You need the paperwork.

In a small firm, that paperwork is usually paper walkaround sheets in a cab, a wall planner for inspections, a folder per driver and a spreadsheet for CPC and tacho card dates. It works until a sheet goes missing, an inspection slips, or the one person who knows the system is off sick.

Qinetic puts those records in one place, captured as the work happens, so the audit trail builds itself.

Made for haulage operations

HGV walkaround checks

DVSA-aligned daily checks from the driver's phone, with photos of any defect and a timestamp.

Defects to rectification

Every defect gets an owner and a deadline, and the repair is recorded against the vehicle.

Safety inspections (Pro)

Plan periodic safety inspections and track rectification, so inspection intervals don't slip.

Driver documents

Licence, CPC, tacho card and your own required documents per driver, with reminders before expiry.

MOT and maintenance

MOT status checked overnight, service reminders, and repair history kept against each vehicle.

Garage work (Pro)

Send work to a garage-facing queue and keep parts, labour, evidence, costs and completion on record.

Incidents and costs

Breakdowns, damage, fines and approved expenses linked to the right driver and vehicle.

Self-billing and payments

Clear self-bills for subcontracted drivers from agreed rates, with direct payments on Pro.

Daily email of open issues

Every morning the transport office gets a list of what's expiring, overdue or still open.

Do you need telematics?

Telematics tells you where a truck is and how it's being driven. It doesn't do your walkaround records, chase a driver's CPC, plan a safety inspection or pay a subcontractor. Plenty of small hauliers don't need tracking at all, and the ones that have it still need everything else.

Qinetic needs no hardware. It works alongside telematics if you have it, and without it if you don't. For the detail on what DVSA expects from daily checks, read our guide to driver walkaround checks, and for how long to keep records, see fleet compliance record retention.

FAQs

Does it help with O-licence compliance?

Yes. Walkaround checks, defects, rectification, safety inspections and driver records are stored to support O-licence audits. Qinetic makes the work visible and auditable; it doesn't replace your transport manager's judgement.