Complete feature catalogue
One operational record from driver to vehicle to payment.
See exactly what is included in Core, what Pro adds, where each capability is used, and what is available as a tailored integration.
Core
Compliance, vehicle control, mobile access and driver self-billing from £5 per active driver.
Pro
Everything in Core plus connected communications, payments, garage workflows and advanced insight.
Custom
Quoted integrations, migrations and bespoke operational or AI workflows.
Drivers and onboarding
Create controlled driver records and make the operational requirements clear from day one
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Driver profiles and invitations | Create linked driver records and invite drivers to activate their access. | Admin | Core | Available now |
| Driver availability | See who is available and who has not responded for the working day. | Admin · Mobile | Core | Available now |
| Driver-owned vehicle onboarding | Capture the registration and connect the driver's own vehicle to compliance checks. | Admin · Mobile | Core | Available now |
| Manager assignment | Give each driver a clear operational owner for communication and follow-up. | Admin | Core | Available now |
| Digital contracts and e-signatures | Issue and retain driver agreements as part of the driver record. | Admin · Driver portal | Core | Available now |
Documents and compliance
Keep evidence, requirements and expiry risks attached to the right driver or vehicle
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Configurable document requirements | Define which document types are mandatory for your organisation. | Admin | Core | Available now |
| Driver document store | Keep licences, insurance and other evidence against the driver record. | Admin · Mobile | Core | Available now |
| Expiry reminders and daily alerts | Surface expiring and expired records before they become an operational problem. | Admin · Mobile | Core | Available now |
| Compliance notes and history | Retain review notes, status and supporting evidence for audit follow-up. | Admin | Core | Available now |
| WhatsApp document filing | File an attachment from the team conversation to the correct driver record. | Admin · WhatsApp | Pro | Available now |
Vehicles, MOT, tax, maintenance and garages
Connect roadworthiness, defects, repairs and garage activity to one vehicle history
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Vehicle register and assignments | Manage fleet-owned and driver-owned vehicles and their current driver assignment. | Admin · Mobile | Core | Available now |
| MOT and tax checks | Look up current government compliance information from the registration. | Admin · Mobile | Core | Available now |
| Overnight compliance refresh | Detect expiry or a renewed MOT and update alerts automatically. | Admin | Core | Available now |
| Manual compliance resync | Refresh the latest MOT and tax status immediately after rectification. | Admin · Mobile | Core | Available now |
| Maintenance and repair history | Retain services, parts, costs, notes and evidence against each vehicle. | Admin | Core | Available now |
| End-to-end garage workflow | Move work from reported defect to garage assignment, repair and controlled completion. | Admin · Garage UI | Pro | Available now |
| Garage work items and evidence | Let garage teams update each task, record parts and labour, add evidence and close the work. | Garage UI | Pro | Available now |
| Garage traceability | See owners, timestamps, status changes, costs, notes, attachments and completion history. | Admin · Garage UI | Pro | Available now |
Walk-arounds and safety inspections
Turn safety checks into tracked evidence and rectification rather than isolated forms
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Driver-specific daily-check requirement | Ask only the drivers who need a daily check and report compliance against that cohort. | Admin · Mobile | Core | Available now |
| DVSA-aligned walk-around checks | Capture timed checklist answers, odometer, location and evidence from the driver's phone. | Mobile | Core | Available now |
| Defect-to-incident workflow | Turn a failed check item into an owned incident with its evidence retained. | Admin · Mobile | Core | Available now |
| Periodic safety-inspection planning | Schedule deeper inspections separately from daily driver checks. | Admin | Pro | Available now |
| Inspection rectification | Track failed items, remedial action and completion evidence. | Admin | Pro | Available now |
WhatsApp, mobile chat and notifications
Keep driver conversations visible to the operation and attached to the records they create
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| WhatsApp Team Inbox | Give the back office one shared place to manage driver conversations. | Admin · WhatsApp | Pro | Available now |
| Conversation ownership | Assign, reassign and manage shared or unassigned conversations. | Admin | Pro | Available now |
| Record creation from chat | Turn a conversation attachment into a driver document, incident or expense. | Admin · WhatsApp | Pro | Available now |
| Admin-to-driver mobile chat | Message drivers in the app and retain the conversation centrally. | Admin · Mobile | Pro | Available now |
| Groups, media and notifications | Support group conversations, attachments and device push notifications. | Admin · Mobile | Pro | Available now |
| Unread state and read receipts | Give teams a dependable view of new and seen messages. | Admin · Mobile | Pro | Available now |
Incidents, receipts, expenses and PCNs
Capture operational cost and risk at source, then move it through a controlled decision
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Incident reporting and evidence | Record damage, breakdowns and safety events against the driver and vehicle. | Admin · Mobile | Core | Available now |
| Driver and admin receipt upload | Capture fuel, parking, fines and other business receipts from the app. | Admin · Mobile | Pro | Available now |
| Expense approval workflow | Review, request information, approve or reject before financial use. | Admin | Pro | Available now |
| Driver and vehicle expense linking | Keep the cost connected to the people and assets that created it. | Admin · Mobile · WhatsApp | Pro | Available now |
| FineWatch and PCN actions | Track deadlines, responsibility, recharge, appeal and payment activity. | Admin · WhatsApp | Pro | Available now |
Self-billing, invoicing and payments
Run driver pay from controlled rates and adjustments with a clear record for both sides
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Driver rate cards | Store the agreed daily or job-based rate for each driver. | Admin | Core | Available now |
| Driver self-billing invoices | Create self-bills without asking drivers to produce their own invoice. | Admin · Mobile | Core | Available now |
| Invoice additions and deductions | Apply clear adjustments before the invoice is finalised. | Admin | Core | Available now |
| Invoice PDF and finalisation | Produce, email and retain the final driver invoice. | Admin · Mobile | Core | Available now |
| Approved expenses on invoices | Select approved driver expenses and include them in the relevant self-bill. | Admin | Pro | Available now |
| Direct driver payments from Qinetic | Approve a driver payment run without manually creating payments in online banking, with reconciliation history retained. | Admin | Pro | Available now |
Customer finance and accounting
Connect operational records to customer finance where that workflow is enabled
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Customer invoicing | Create customer invoices from supported operational records and adjustments. | Admin | Pro | Optional |
| Payment reconciliation history | Retain a clear record of payment status and processing outcomes. | Admin | Pro | Available now |
| Standard CSV migration | Bring agreed driver, vehicle or finance data into the implementation. | Guided setup | Pro | Optional |
| Accounting software integration | Scope an integration around your chosen accounting platform and workflow. | Integration | Custom | By quotation |
Reporting and analytics
Move from record keeping to comparative insight about drivers, vehicles, cost and risk
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Operational dashboards and daily alerts | See current compliance, documents, checks, expenses and urgent vehicle actions. | Admin · Mobile | Core | Available now |
| Basic compliance and finance reports | Review core driver, vehicle, compliance and financial records. | Admin | Core | Available now |
| Driver performance analytics | Compare incidents, fines, costs and other operational indicators over time. | Admin | Pro | Available now |
| Vehicle performance analytics | Compare breakdowns, incidents, repairs, fuel, fines and approved expenses. | Admin | Pro | Available now |
| Weekly, monthly and yearly comparison | Identify movement and recurring issues across consistent reporting periods. | Admin | Pro | Available now |
Mobile application
Give drivers and administrators the operational actions they need away from a desktop
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Driver home and compliance actions | See assigned vehicle status, required actions and current account information. | Mobile | Core | Available now |
| Walk-arounds, documents and incidents | Complete structured tasks and provide evidence from the phone. | Mobile | Core | Available now |
| Invoices and payment history | Let drivers see what they were paid and why. | Mobile | Core | Available now |
| Mobile chat and push notifications | Keep the driver connected to the office without relying on personal staff phones. | Mobile | Pro | Available now |
| Receipt and expense submission | Photograph and submit a business expense from the app. | Mobile | Pro | Available now |
| Operational location visibility | Share driver location periodically for operational oversight. | Admin · Mobile | Pro | Available now |
Users, security, onboarding and custom work
Support a controlled rollout and extend Qinetic where a reusable product feature is not enough
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Unlimited admin users | Give the operational team access without per-seat admin pricing. | Admin | Core | Available now |
| Organisation-level data isolation | Keep every customer's records scoped to the authenticated organisation. | Platform | Core | Available now |
| Guided setup | Configure the organisation, requirements and initial operational records with support. | Service | Pro | Available now |
| Priority support | Receive prioritised operational support for the connected Pro workflow. | Service | Pro | Available now |
| Bespoke integrations and AI workflows | Design a quoted workflow around your systems, data and operational process. | Integration | Custom | By quotation |
See your own workflow
A feature list is useful. A tailored operational walkthrough is better.
Tell us where your team loses time and we will demonstrate the relevant Core and Pro workflows using a prepared, full-feature environment.
Book your Qinetic demo