Complete feature catalogue
One operational record from driver to vehicle to payment.
See exactly what is included in Core, what Pro adds, and which capabilities—including email-to-record automation—are delivered as tailored integrations.
Core
Driver compliance, mobile access, self-billing and vehicle control, with pricing tailored to your business.
Pro
Everything in Core plus connected communications, payments, garage workflows and advanced insight.
Custom
Email-to-record automation, quoted integrations, migrations and bespoke operational or AI workflows.
Drivers and onboarding
Create controlled driver records and make the operational requirements clear from day one
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Driver profiles and invitations | Create linked driver records and invite drivers to activate their access. | Admin | Core | Available now |
| Driver availability | See who is available and who has not responded for the working day. | Admin · Mobile | Core | Available now |
| Driver-owned vehicle onboarding | Capture the registration and connect the driver's own vehicle to compliance checks. | Admin · Mobile | Core | Available now |
| Manager assignment | Give each driver a clear operational owner for communication and follow-up. | Admin | Core | Available now |
| Digital contracts and e-signatures | Issue and retain driver agreements as part of the driver record. | Admin · Driver portal | Core | Available now |
Documents and compliance
Keep evidence, requirements and expiry risks attached to the right driver or vehicle
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Configurable document requirements | Define which document types are mandatory for your organisation. | Admin | Core | Available now |
| Right to Work checks | Collect driver submissions, review supporting evidence and record right-to-work decisions against the driver record. | Admin · Driver portal | Core | Available now |
| Driver document store | Keep licences, insurance and other evidence against the driver record. | Admin · Mobile | Core | Available now |
| Expiry reminders and daily alerts | Surface expiring and expired records before they become an operational problem. | Admin · Mobile | Core | Available now |
| Compliance notes and history | Retain review notes, status and supporting evidence for audit follow-up. | Admin | Core | Available now |
| Chat document filing | File an attachment from a driver conversation to the correct driver record. | Admin · Mobile | Pro | Available now |
Vehicles, MOT, tax, maintenance and garages
Connect roadworthiness, defects, repairs and garage activity to one vehicle history
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Vehicle register and assignments | Manage fleet-owned and driver-owned vehicles and their current driver assignment. | Admin · Mobile | Core | Available now |
| MOT and tax checks | Look up current government compliance information from the registration. | Admin · Mobile | Core | Available now |
| Overnight compliance refresh | Detect expiry or a renewed MOT and update alerts automatically. | Admin | Core | Available now |
| Manual compliance resync | Refresh the latest MOT and tax status immediately after rectification. | Admin · Mobile | Core | Available now |
| Maintenance and repair history | Retain services, parts, costs, notes and evidence against each vehicle. | Admin | Core | Available now |
| End-to-end garage workflow | Move work from reported defect to garage assignment, repair and controlled completion. | Admin · Garage UI | Pro | Available now |
| Garage work items and evidence | Let garage teams update each task, record parts and labour, add evidence and close the work. | Garage UI | Pro | Available now |
| Garage traceability | See owners, timestamps, status changes, costs, notes, attachments and completion history. | Admin · Garage UI | Pro | Available now |
Walk-arounds and safety inspections
Turn safety checks into tracked evidence and rectification rather than isolated forms
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Driver-specific daily-check requirement | Ask only the drivers who need a daily check and report compliance against that cohort. | Admin · Mobile | Core | Available now |
| DVSA-aligned walk-around checks | Capture timed checklist answers, odometer, location and evidence from the driver's phone. | Mobile | Core | Available now |
| Defect-to-incident workflow | Turn a failed check item into an owned incident with its evidence retained. | Admin · Mobile | Core | Available now |
| Periodic safety-inspection planning | Schedule deeper inspections separately from daily driver checks. | Admin | Pro | Available now |
| Inspection rectification | Track failed items, remedial action and completion evidence. | Admin | Pro | Available now |
Driver chat, Team Inbox and notifications
Keep driver conversations visible to the operation and attached to the records they create
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Team Inbox | Give the back office one shared place to manage driver conversations from the app, with an optional WhatsApp Business connection. | Admin · Mobile | Pro | Available now |
| Conversation ownership | Assign, reassign and manage shared or unassigned conversations. | Admin | Pro | Available now |
| Record creation from chat | Turn a conversation attachment into a driver document, incident or expense. | Admin · Mobile | Pro | Available now |
| Admin-to-driver mobile chat | Message drivers in the app and retain the conversation centrally. | Admin · Mobile | Pro | Available now |
| Groups, media and notifications | Support group conversations, attachments and device push notifications. | Admin · Mobile | Pro | Available now |
| Unread state and read receipts | Give teams a dependable view of new and seen messages. | Admin · Mobile | Pro | Available now |
Email-to-record automation
Reduce repeated entry by turning incoming operational email and attachments into controlled, reviewable records
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Connected operational inbox | Securely connect a supported email inbox and bring new operational messages into Qinetic. | Admin · Email | Custom | By quotation |
| Source email and attachment retention | Keep the original message, sender, recipients and supporting files connected to the resulting work. | Admin · Email | Custom | By quotation |
| Email understanding and extraction | Identify supported jobs, delivery updates, receipts, expenses, fines and supplier invoices and prepare their important details. | Document Queue | Custom | By quotation |
| Customer, driver and supplier matching | Connect evidence to the correct organisation records and stop ambiguous matches for review. | Document Queue | Custom | By quotation |
| Historical job updates and margin rules | Create or update the historical booking record and snapshot the configured organisation or driver margin without changing dispatch. | Document Queue | Custom | By quotation |
| Receipt, expense and PCN routing | Feed supported cost evidence into the existing expense and FineWatch workflows for controlled review. | Document Queue · Admin | Custom | By quotation |
| Supplier invoice and payable preparation | Match or create the supplier, prevent duplicate invoices and prepare a draft payable for separate approval. | Document Queue · Admin | Custom | By quotation |
| Human approval and action audit | Approve or reject proposed record changes while retaining the source, decision, rule snapshot and resulting record. | Document Queue | Custom | By quotation |
Incidents, receipts, expenses and PCNs
Capture operational cost and risk at source, then move it through a controlled decision
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Incident reporting and evidence | Record damage, breakdowns and safety events against the driver and vehicle. | Admin · Mobile | Core | Available now |
| Driver and admin receipt upload | Capture fuel, parking, fines and other business receipts from the app. | Admin · Mobile | Pro | Available now |
| Expense approval workflow | Review, request information, approve or reject before financial use. | Admin | Pro | Available now |
| Driver and vehicle expense linking | Keep the cost connected to the people and assets that created it. | Admin · Mobile | Pro | Available now |
| FineWatch and PCN actions | Track deadlines, responsibility, recharge and payment activity. | Admin · Mobile | Pro | Available now |
Self-billing, invoicing and payments
Run driver pay from controlled rates and adjustments with a clear record for both sides
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Driver rate cards | Store the agreed daily or job-based rate for each driver. | Admin | Core | Available now |
| Driver self-billing invoices | Create self-bills without asking drivers to produce their own invoice. | Admin · Mobile | Core | Available now |
| Invoice additions and deductions | Apply clear adjustments before the invoice is finalised. | Admin | Core | Available now |
| Invoice PDF and finalisation | Produce, email and retain the final driver invoice. | Admin · Mobile | Core | Available now |
| Job import to self-bills | Upload a CSV or Excel export from CX or another system and get one self-billing invoice per driver, with VAT and deductions worked out. | Admin | Pro | Available now |
| Approved expenses on invoices | Select approved driver expenses and include them in the relevant self-bill. | Admin | Pro | Available now |
| Direct driver payments from Qinetic | Approve a driver payment run without manually creating payments in online banking, with reconciliation history retained. | Admin | Pro | Available now |
Customer finance and accounting
Connect operational records to customer finance where that workflow is enabled
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Supplier records and payables | Manage suppliers, prepare or enter incoming invoices, approve liabilities and track payment status from one payable view. | Admin | Pro | Available now |
| Customer invoicing | Create customer invoices from supported operational records and adjustments. | Admin | Pro | Optional |
| Payment reconciliation history | Retain a clear record of payment status and processing outcomes. | Admin | Pro | Available now |
| Standard CSV migration | Bring agreed driver, vehicle or finance data into the implementation. | Guided setup | Pro | Optional |
| Accounting software integration | Scope an integration around your chosen accounting platform and workflow. | Integration | Custom | By quotation |
Reporting and analytics
Move from record keeping to comparative insight about drivers, vehicles, cost and risk
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Operational dashboards and daily alerts | See current compliance, documents, checks, expenses and urgent vehicle actions. | Admin · Mobile | Core | Available now |
| Basic compliance and finance reports | Review core driver, vehicle, compliance and financial records. | Admin | Core | Available now |
| Driver performance analytics | Compare incidents, fines, costs and other operational indicators over time. | Admin | Pro | Available now |
| Vehicle performance analytics | Compare breakdowns, incidents, repairs, fuel, fines and approved expenses. | Admin | Pro | Available now |
| Weekly, monthly and yearly comparison | Identify movement and recurring issues across consistent reporting periods. | Admin | Pro | Available now |
Mobile application
Give drivers and administrators the operational actions they need away from a desktop
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Driver home and compliance actions | See assigned vehicle status, required actions and current account information. | Mobile | Core | Available now |
| Walk-arounds, documents and incidents | Complete structured tasks and provide evidence from the phone. | Mobile | Core | Available now |
| Invoices and payment history | Let drivers see what they were paid and why. | Mobile | Core | Available now |
| Mobile chat and push notifications | Keep the driver connected to the office without relying on personal staff phones. | Mobile | Pro | Available now |
| Receipt and expense submission | Photograph and submit a business expense from the app. | Mobile | Pro | Available now |
| Operational location visibility | Share driver location periodically for operational oversight. | Admin · Mobile | Pro | Available now |
Users, security, onboarding and custom work
Support a controlled rollout and extend Qinetic where a reusable product feature is not enough
| Feature | Operational benefit | Available in | Plan | Status |
|---|---|---|---|---|
| Unlimited admin users | Give the operational team access without per-seat admin pricing. | Admin | Core | Available now |
| Organisation-level data isolation | Keep every customer's records scoped to the authenticated organisation. | Platform | Core | Available now |
| Guided setup | Configure the organisation, requirements and initial operational records with support. | Service | Pro | Available now |
| Priority support | Receive prioritised operational support for the connected Pro workflow. | Service | Pro | Available now |
| Bespoke integrations and AI workflows | Design a quoted workflow around your systems, data and operational process. | Integration | Custom | By quotation |
See your own workflow
A feature list is useful. A tailored operational walkthrough is better.
Tell us where your team loses time and we will demonstrate the relevant Core and Pro workflows using a prepared, full-feature environment.
Book your Qinetic demo