Driver Onboarding Software
Driver onboarding software for courier firms
Get new drivers cleared to work in days, not weeks: documents, Right to Work evidence and signed contracts collected from their phone, and nothing typed twice.
Start with a free job link, turn the applicant into a driver in one tap, and Qinetic takes them through everything you need before their first job.
Rather talk it through? Request a callback · Hiring now? Post a role free
Why onboarding drags in courier firms
A new owner driver can be ready to work tomorrow. Their paperwork usually isn't. A photo of a licence arrives on WhatsApp, the insurance certificate comes by email a week later, the contract is printed, signed in the van and lost, and nobody is quite sure whether the Right to Work check was done.
So either the driver starts before they're cleared, which is a risk, or they wait, and you lose them to a firm that moved faster. With subcontractors joining and leaving every month, it's a cycle that never stops.
Qinetic makes onboarding a checklist the driver completes on their phone, while the office watches it fill up.
From applicant to cleared driver
Five steps, one record, no re-typing.
Apply
Share a free job link wherever you advertise. Applicants land in one inbox.
Invite
Turn the applicant into a driver in one tap and send them an invitation to activate their account.
Submit
The driver uploads their licence, insurance and Right to Work evidence from their phone.
Sign
Issue the contracts that apply to them. They sign electronically; you keep the signed copy.
Review
Approve each document and record the Right to Work decision. Then they're cleared to work.
What's included
Free hiring link
Paste your advert or upload your poster and get one application link. You make every hiring decision.
Your own requirements
Choose which documents each driver must provide. Employed and subcontractor drivers can have different lists.
Document review
See what's submitted, approved, rejected or expiring for every driver at a glance.
Right to Work evidence
Drivers submit identity evidence or a share code; the office records the decision. Covers the October 2026 rules for subcontractors.
Contracts and e-signatures
Issue several agreements per driver, chase pending signatures and keep each signed copy.
Straight into compliance
Once onboarded, the same record moves into expiry reminders, vehicle setup, daily checks and self-billing.
Substitutes need onboarding too
If your owner-driver agreements allow substitution, the new Right to Work rules expect you to check each substitute yourself before they do any work. The simplest way to stay on the right side of that is to treat a substitute like any other new driver: send them the same onboarding invitation and don't release work until their record is complete.
Read more in our guide to Right to Work checks for courier subcontractors.
FAQs
Does it work for subcontractor drivers?
Yes. Onboarding works for employed and subcontractor drivers, including e-signed subcontractor agreements and drivers' own vans.
Can we set our own document requirements?
Yes. You define the documents your drivers must provide, and each submission is reviewed against that list.
How long does onboarding take?
As long as it takes the driver to upload their documents and sign. Most of the waiting in a paper process is chasing, and that's what Qinetic removes.
What happens after onboarding?
The same record carries on: expiry reminders, vehicle details, daily checks, incidents and self-billing.
How much does it cost?
The hiring link is free. Onboarding is included in Core at £5 per active driver per month, with a 14-day free trial. Drivers pay nothing.
Onboard your next driver properly
Set your requirements, send the invitation, and watch the record fill up. Free for 14 days.
Start free trial Book a demo Request a callback